The BRIDGE CENTER of SPRINGFIELD

Board Meeting Minutes

Next board meeting: Wednesday, October 8, 2014

July 9, 2014 - DRAFT

Attending: Fred Roese, Betty Primm, Ann Caparros, Mike Bowers, Peggy Olds and Rhonda Berberet. Also attending were Sue Richardson, MaryAnn Parsons, Janice Franz, Jeff Ehrlich, Bill Wold, Sherry Wold, and John Parsons. Carolyn Vanek and Jackie Weatherford advised that they were unable to attend. Outgoing President Bill Wold called the meeting to order. Bill thanked the Board for their work and support over the last two years. He then turned the meeting over to Fred. Minutes: The minutes from the April 9, 2014 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports • Membership (Vanek): No Report • Public Relations (Weatherford): Rhonda presented Jackie’s report. Jackie reported that Life Master notices and pictures were submitted to the State Journal Register for printing in the “People in the News” section. Jackie thanked Janice Franz for providing the pictures of the three new Life Masters. • Hospitality (Primm): Betty had no issues to report. • Tournaments (Bowers): Mike has been searching relevant websites to keep up with upcoming tournaments. Tournament flyer postings up to date. Treasurer’s Report: Ann presented the Treasurer’s report for the last four quarters. She also included a three year comparison of revenues and expenses. The declining revenues reflect the need to attract new players to the game She also indicated that she is planning to get the new financial software previously approved by the board. Upon a motion duly made and seconded, the report was approved. Old Business • Lease renewal - At their last meeting, the Board asked Ann to negotiate a new lease. Ann met with the landlord and brought terms back to the board for approval. Landlord will repaint, replace carpet, and will extend the lease for three years at the current monthly rate and will give the Bridge Club the first right of refusal for years 4 and 5 that will include a small increase in rent. The Landlord is requesting $300 from BCS toward carpet and paint. Upon motions duly made and seconded, the Board approved the contract as detailed and approved contributing $300 toward carpet and paint. • Mentor Game – Sherry visited the EZB game and told them about the next mentor game, which will be a Swiss Team game to be held on a Thursday afternoon. Sherry suggested Thursday, July 31 as the date. She will prepare signup sheets and Mike will assist in obtaining mentors. Ann will show the directors how to run the Swiss Team game using the Bridge Pads. • Board Election – Rhonda reported the election results and the board members discussed comments that were received. • The Board discussed whether to reopen the game on Thursday evening. Board Members indicated that there were very few negative comments as a result of closing the game and seemed to be little interest in bringing it back. New Business • How do we create new players? Janice suggested that the Club offer a camp for young players between the ages of 10 and 14. It could run every morning from 9-11 for about 3 weeks. We could advertise this new program in newspaper. Another suggestion was to advertise existing games in places like the Farmers Market. Start another EZ Bridge Class in the Fall of 2015. The next board meeting will be on Wednesday, October 8, 2014. Having no further business, Fred adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- April 8, 2014 - FINAL

Attending: Bill Wold, Betty Primm, Carolyn Vanek, Sherry Wold, Ann Caparros and Rhonda Berberet. Also attending were Sue Richardson, Larry Richardson, Fred Roese, and Joan Green. President Bill Wold called the meeting to order. Minutes: The minutes from the January 8, 2014 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports • Membership (Vanek): Carolyn reported that she has been successfully matching up partners. • Public Relations (Weatherford): Ann presented Jackie’s report. The SJ-R finally returned the pictures previously submitted announcing new Life Masters. Submissions are currently up to date. • Hospitality (Primm): Betty had no issues or concerns to report. • Tournaments (Wold): Sherry had no new information to report. Tournament flyer postings up to date. Treasurer’s Report: Ann presented the report for the first two quarters. It has been posted on the bulletin board for several weeks. She will complete the 3rd quarter report in a couple of weeks. Upon a motion duly made and seconded, the report was approved. After discussion, the board approved purchasing a software upgrade for the Treasurer’s use. The current software is very old. Old Business • Lease renewal - The current lease expires October 31, 2014 and a new lease needs to be negotiated with landlord. After discussion, the Board identified several items to be addressed during the negotiation, including such things as new environmentally friendly carpet, repainting walls, and fixing potholes in parking lot. A three year lease is preferred. Upon a motion duly made and seconded, the Board asked Ann to negotiate a new lease. Ann will bring terms back to board for approval. • Mentor Game – Sherry suggested that the next Mentor Game be held on a Thursday afternoon and that it be a Swiss Team game. The date will be determined at a later time. New Business • The President named a nominating committee to identify a new slate of Officers and Committee Chairs to serve during July 2014 through June 2016. The Nominating Committee must be comprised of two current board members and three others from the membership at large. The committee members are Sherry Wold, Carolyn Vanek, Sue Richardson, Larry Richardson, and Fred Roese. • The Annual meeting date is scheduled for June 15. A new slate of Board Members identified by the Committee will be posted on June 1. Ann will prepare the ballots. Members will vote during the week of June 15 through June 22. Other The Board revisited the issue of apparent declining interest in the Thursday evening game. Attendance has really diminished, and frequently there are not enough players to hold a game. The attendees explored various ideas geared toward growing the game such as using a telephone tree to contact former Thursday evening players about returning to play, holding special games, and temporarily cancelling the game. Upon a motion duly made and seconded, the Board approved the motion to cancel the Thursday evening games beginning April 17, with a possible restart at a later date. There will be further discussion in July to consider reopening the Thursday evening game at a later date. The next board meeting will be on Wednesday, July 9, 2014. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- January 8, 2014 - FINAL

Attending: Bill Wold, Betty Primm, Carolyn Vanek, Sherry Wold, and Rhonda Berberet Having a quorum, President Bill Wold called the meeting to order. Minutes: The minutes from the October 9, 2013 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports • Membership (Vanek): Carolyn had no issues or concerns to report. • Public Relations (Weatherford): No report • Hospitality (Primm): Betty had no issues or concerns to report. • Tournaments (Wold): Sherry posted information for two upcoming tournaments and has one more to post at the club. Treasurer’s Report: No report Old Business The status of action items from last board meeting was reviewed. • Mentor Game – The game was held Sunday, Nov 17, 2013. There were eight and one half tables and the game was a success. We will set a date for the next mentor game at the April Board Meeting. • Lease Renewal - Discussion was deferred until the next meeting. • The Annual Audit was conducted in November 2013, by Bob Leistner. After his review he concluded that the financial records are accurate and substantiated by supporting data. • EZ Bridge Update – The most recent series of lessons have been completed. Attendance picked up during the lessons. In order to continue interest in the game, and assist the newer players, we will pick out a hand from the prior week’s game to analyze and discuss at the next game. Ann will send an e-mail to interested players with the analysis. New Business • The Board will discuss the establishment of a nominating committee for a new slate of Officers and Committee Chairs to serve during July 2014 through June 2016. Members will elect a new Board in June 2014. The next board meeting will be on Wednesday, April 9, 2014. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- October 9, 2013 - FINAL Attending: Bill Wold, Peggy Olds, Ann Caparros, Betty Primm, Carolyn Vanek, Sherry Wold, Jackie Weatherford. Also attending were John Parsons, Mary Ann Parsons, Ron Sholes, and Mike Bowers. President Bill Wold called the meeting to order. Minutes: The minutes from the July 10, 2013 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports • Membership (Vanek): Carolyn reported not getting many calls for partnerships. This may be a result of newer members making their own connections for partners. She also noted that the website does not refer people looking for partners to her. Bill will e-mail the web master regarding updating the information. • Public Relations (Weatherford): Jackie plans to submit articles regarding life master achievements to newspaper for Bill Wold and Nancy Shaver. She is still trying to get pictures that were previously submitted back from the paper. • Hospitality (Primm): Betty had no issues or concerns to report. • Tournaments (Wold): Sherry reported that she receives e-mails about tournaments but information is usually already posted at the club because the club managers also get this information. Treasurer’s Report: Ann provided the 1st quarter financial report. She also distributed a comparison report for 1st quarters of 2012 and 2013. Discussion included the declining revenues and the need to try to get participation up. Mike Bowers volunteered to market the Thursday afternoon 199er game to novices playing in the other novice games run by the club. In order to increase participation at other games, Sherry Wold will address the Tuesday evening 499er game, Carolyn Vanek will address the Monday evening 299ers, Peggy will take the Saturday morning game, and Rhonda and Ann will take the Thursday afternoon game. Ann will make a list of people who seem to have stopped playing in games, and volunteers noted above will ask participants to make contact encouraging those members to return to play. After discussion and a motion duly made and seconded, the report was approved. Old Business The status of action items from last board meeting was reviewed. • Director Materials, flyers – Ann and Rhonda developed a Running the Game document for new directors. John will also review the list and it will be available to all directors by month end. Directors have also been announcing to players that they should call director as issues arise at the table because the Directors are here to help. • Mentor Game – Sherry will help Peggy, Rhonda, and Carolyn organize the game for Sunday, Nov 17. Rhonda will direct the game. • Game Attendance – discussion recapped above. • Weather Radio – It is in the cabinet and will be available for bad weather. It needs to be recalibrated. New Business • Lease Renewal – will be up 2 years from November of this year. Need to start thinking about this. It was brought to the attention of the Board that there is not enough handicapped parking. Bridge center will dedicate our two spots for handicapped players. Ann will make flyers and this will be announced at all games, and beginning Oct 21 those spaces will become handicapped spaces. • Audit – Bob Leistner will do the audit/review of financial reporting during the weekend of October 12 – 13. • EZ Bridge Update – we are giving intermediate lessons, and tables have stabilized at 6 or 7 tables. Other Ron Sholes advised the attendees about Unit/District news. The next board meeting will be on Wednesday, January 8th, 2014. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- Special Board Meeting July 31, 2013 Attending: Bill Wold, Peggy Olds, Ann Caparros, Betty Primm, Carolyn Vanek, Rhonda Berberet, Sue Richardson, Janice Franz, Jeff Ehrlich President Bill Wold called a special meeting and invited Jeff Ehrlich, Area Representative for Springfield/Jacksonville on the Unit Board, to speak to the Bridge Club of Springfield Board Members. Jeff updated the club board members on the results of the recent Unit Board Meeting. Jeff discussed issues related to declining revenues within the Unit, and also discussed the function of the Unit within the ACBL hierarchy. Bill also invited Jeff to attend the next regularly scheduled Board Meeting on October 9th. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- July 10, 2013 - Final Attending: Bill Wold, Peggy Olds, Ann Caparros, Betty Primm, Carolyn Vanek, Sherry Wold, Sue Richardson, John Parsons, Mary Ann Parsons, Ron Sholes President Bill Wold called the meeting to order. Minutes: The minutes from the April 10, 2013 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports • Membership (Vanek): Carolyn reported she has had more calls from people looking for partners. Nothing else to report. • Public Relations (Weatherford): Jackie submitted both pictures and a short narrative to the newspaper announcing Life Master status for Jane Byram and Sue McNaught. • Hospitality (Primm): Betty had no issues or concerns to report. • Tournaments (Wold): Sherry will post information about upcoming tournaments in Paducah and St. Louis. Jeff Ehrlich will be providing more information about the upcoming tournament in Chatham. Treasurer’s Report: Ann distributed the financial reports. We reviewed the quarterly statements for the Year Ended June 30, 2013 as well as Year Over Year (YOY) comparisons for 2012/2013. After discussion and a motion duly made and seconded, the report was approved. Old Business The status of action items from last board meeting was reviewed. • The last Mentor Game was held Sunday, April 28th and was a success. • We now have new volunteers to open on the 1st and 3rd Thursdays. • Director Materials, flyers - Ann, John, Rhonda will work on a flyer. We discussed that Directors should encourage all players to call the director when/if they believe there may have been an infraction. The Director is there to help. Also, it is important for Directors to greet and welcome players and make them comfortable when playing at the Bridge Center. New Business • Game attendance – There was a lengthy discussion about how to encourage more participation in club games where attendance has declined. The Treasurer’s YOY report highlighted specific games of concern. Those were Tuesday and Thursday evening, and Special games. Some of the ideas discussed were making sure the Thursday evening game stops at 9:30 as many former Thursday night attendees have indicated that this was one of the biggest reasons why they stopped playing on Thursday night. Discussion included a suggestion that director’s start announcing in August that the Thursday night game will end by 9:30. There was a suggestion that a Pizza party kick off a "come back to Thursday' game to be held in September. Additional thoughts about Thursday were handicapping the game, making the game a mentor game occasionally, (this would be an informal mentor game that pairs attendees “on the spot”), and adding lessons prior to the game. The Board also discussed adding a 299er game to Thursday evening, adding a new Easy Bridge Game to Thursday night (doing away with the existing game), adding a new Easybridge some other time. The Board also discussed declining attendance on Tuesday evening. Some thoughts included encouraging the Thursday afternoon people to join this game as well, advertising their being welcomed, and having short lessons prior to the game. Further discussion included preparing a list of people who would like to play with people who do not have partners. This list will be shared with the Membership chair for use when she receives calls and made available at the Club (posted) so players are comfortable reaching out to another player. All members on the list should be consulted to make sure they want to be contacted. • Next Mentor game will be held in September. The date is to be determined and announced later. • Holiday Book Drive – For the past two years, the club has supported the Holiday Book Drive. The Board approved supporting the Holiday Book drive again this year. • Weather Radio – Players expressed concern about being alerted to severe weather during game times. The club has a weather radio. Ann will hook it up and get it working again. Other Ron Sholes updated the Board on the status of the Senior Olympics game this year, and informed the Board of some Unit/District news. The next board meeting will be on Wednesday, October 9, 2013. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- April 10, 2013 - Final Attending: Bill Wold, Rhonda Berberet, Betty Primm, Carolyn Vanek, Sherry Wold, Jackie Weatherford, John Parsons, Mary Ann Parsons President Bill Wold called the meeting to order. Minutes: The minutes from the January 9, 2013 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports · Membership (Vanek): Carolyn reported she has only had a couple of calls from people looking for partners. They have been referred to the Thursday afternoon group. John asked whether there were any plans to start another series of lessons. There are not any plans to start a new series in the immediate future. Several people are asking about the Mentor game. The next game is scheduled for Sunday, April 28. · Public Relations (Weatherford): Jackie will submit information to the SJ-R for our new life master. · Hospitality (Primm): No report. · Tournaments (Wold): Sherry just posted information about the tournament in Champaign. Treasurer’s Report: Ann will complete and distribute the financial report next week. Old Business The status of action items from the last board meeting was reviewed. a. Still need more Directors b. Cleaning Service – Ann interviewed and hired a new service. c. Mentor Game – The game was held Sunday, February 24th. We had eight full tables, and all had a great time. The next game will be Sunday, April 28th. Peggy, Carolyn, and Rhonda will coordinate. Sherry wants to look into pizza after the game. d. Director Materials & flyers – Rhonda shared some thoughts with Sherry and John regarding Director materials. We will get together to discuss. Directors need to encourage members to call the director when they think there has been an infraction. Bill mentioned that he has been approached about the need for Directors to make sure that field is balanced. Bill asked Rhonda to put out a reminder note to Directors. New Business a. We need someone to open up on the 1st and 3rd Thursday evening. We will ask the Director (Fred) to announce the need and ask for volunteers at Thursday’s game. b. We need to explore how we can increase attendance at the Thursday evening game. Bill will take the lead. Other Sherry said that ACBL is having a longest day event on June 21 to bring attention to bridge. Sherry will explore further. Next meeting date The next meeting date will be Wednesday, July 10, 2013. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- January 16, 2013 - Special Board Meeting Present: Board Members Bill Wold, Ann Caparros, Peggy Olds, Carolyn Vanek, Betty Primm, Rhonda Berberet, and guests John Parsons, John Olds and Marjorie Hanner The Board received an incident report prepared by John Parsons, director of the Tuesday afternoon game, and thoroughly discussed the incident that occurred on Tuesday, January 15, 2013 at the afternoon game. They received written and oral input directly and indirectly from the various persons involved as well as others who overheard some of the discussion. As a result, Board members reviewed the Club’s Disciplinary Policy and voted to approve a 30 day suspension of Gary Schechter, in accordance with the policy related to a player leaving the game prior to completion of play (Board member Betty Primm abstained from the vote). The Board also decided to send a letter to all four individuals involved in the incident emphasizing the Board's regrets that the incident occurred, its recognition of its upsetting impact and its commitment to harmony and a pleasant environment for all players. The Board also discussed the need to better educate all directors on how to handle situations arising at the table when there is discord or when a player’s behavior makes another uncomfortable. John Parsons, Rhonda Berberet and Sherry Wold were asked to prepare materials for Directors to use to help them. It was further noted that all players need to be encouraged to call their director early and often so that unpleasantness may be de-escalated or avoided so that all may better enjoy the game. Ann will make flyers. Bill spoke about the need to find a replacement for our Tournaments chairperson, who recently passed away. After a motion duly made and seconded, the Board voted to appoint Sherry Wold as the new chairperson. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- January 9, 2013 - Final Attending: Bill Wold, Peggy Olds, Ann Caparros, Rhonda Berberet, Betty Primm, Carolyn Vanek, John Parsons, Mary Ann Parsons, Ron Sholes President Bill Wold called meeting to order. Bill announced that Barb Gossrow passed away this morning. He advised that a memorial service will be held Sunday. Sherry Wold will be in charge of food after the service. Minutes: The minutes from the October 10, 2012 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports • Membership (Vanek): No Report. Carolyn has had just a few calls, but has been able to find partners for all. Carolyn will talk about the value of ACBL membership at the Thursday afternoon game and encourage new memberships. • Public Relations (Weatherford): No report. • Hospitality (Primm): No report. • Tournaments (Gossrow): No Report. We will need to find a replacement for Barb. The board will discuss at a later date. • John Parson’s - No issues Treasurer’s Report: Ann presented a comparative quarterly report for the first two quarters of the current fiscal year ending June 30, 2013. Ann noted that there were two non routine expenditures (new dealing machine and new vacuum cleaner). She also went over the comments to the report. After a motion duly made and seconded, the treasurer’s report was approved. Old Business The status of action items from the last board meeting was reviewed. a. Jackie Weatherford is the new Publicity Chairperson. b. As stated in the past, the club still needs more Directors. c. Holiday Book sale for children (Jane) – The request for donations was a success and Jane posted a sign thanking the club members. She was very appreciative of the support shown by the members. d. Appreciation Certificates – Ann noted that Barb Gossrow was unable to use her appreciation certificates. The club will give a couple of free plays in Barbs honor at games where she regularly played. A name will be drawn from the roster of players attending the game. e. Mentor game revival discussion – We have a group of mentees ready. It was suggested that we have the mentor game on a Sunday afternoon. February 24th was selected as the day for the mentor game. Carolyn Vanek and Peggy Olds will be in charge of arrangements (treats, mentors, mentees, pairings). Rhonda will assist Carolyn and Peggy. Ann will direct. f. Repainted walls of Club - This was done. The painter will be asked to come back to cover an area that needs repair. g. Carpets & chairs will be cleaned on Jan 26 (chairs) and Feb 2nd (carpets). h. Replaced old dealing machine – It is working well. We can sell the old machine back to the vendor. They will refurbish and re-sell. We are hoping to get $1000 - $1200 for it. The old machine has dealt 38000 deals. The new one is guaranteed to do 50,000 deals or last for 3 years, whichever comes first. New Business i. Cleaning Service – Current cleaning lady has quit. We have a couple of possibilities. A motion for Ann to handle interviews and hiring was made and approved. j. Sat am treats – Sat am treats to be purchased by the club. Donuts and fresh fruit will be purchased. $10 limit per game. Ann made a motion to do this. Duly made and approved. k. Bridge Pad input from members - We reviewed the input requested of the players related to the bridge pad display. Membership voted approximately 67% to 33% in favor of continuing the current process for displaying results on the bridge pads. After motion duly made and seconded, Board approved to continuing the current set up for Bridge pads. Other Ron advised that Champaign regional cannot be held at Hilton this year, so it will probably be moved to Hawthorn Suites. Arrangements are progressing. Next meeting date The next meeting date will be Wednesday, April 10, 2013. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- October 10, 2012 - Final Copy Attending: Bill Wold, Peggy Olds, Ann Caparros, Rhonda Berberet, Barb Gossrow, Betty Primm President Bill Wold called meeting to order. Minutes: The minutes from the July 11, 2012 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports • Membership (Vanek): No report. It was noted that two additional members have joined the ACBL from EZ bridge group. • Public Relations: No report. • Hospitality (Primm): No report. • Tournaments (Gossrow): Barb reported that there will be 8 tables for the novice game in Chatham comprised predominantly of EZ Bridge. The discussion also included moving tournament information to the bulletin board. Treasurer’s Report: Ann reported that the annual review/audit was completed. Ann also presented comparative financial statements for the Fiscal Years Ended 2011 and 2012. She also presented the quarterly report for the Quarter Ended June 30, 2012. After a motion duly made and seconded, the treasurer’s report was approved. Old Business The status of action items from the last board meeting was reviewed. • The need more Directors – would like to get two new ones this year. Dariel Richardson is currently studying Director materials. • The set of updated club Director’s manuals were purchased. • New bidding cards were purchased and old cards have been replaced. • The old bidding boxes were sold to interested club members. • The President met with the Tournaments Chairperson to discuss committee ideas. • All (5) broken bridge pads were fixed and some spare replacement parts have been purchased. • Submissions of 70% games to Bridge Bulletin – The Board will discuss the submissions of high scoring games to the Bridge Bulletin at a later date. New Business • The Board was approached about purchasing name badges for members. The board discussed this issue and felt that this is not something that the Board should be in charge of. Members who are interested in name badges should pursue this on an individual basis. • Jane Byram asked the Board for permission to once again collect books and money for the Holiday Book sale for children. The Board supports this and approved her request. • Replacement for Publicity Chair – the Board looks forward to seeing Carol Costello back at the bridge tables and thanked her for her service. After discussion of possibilities, the Board agreed to check with Jackie Weatherford to see if she would serve as Chairman. • Appreciation Certificates – Ann presented a draft list of Appreciation Certificates to be distributed before the holidays. After discussion and a motion duly made and seconded, the list was approved. • Approval of 2013 Special Games and subsidies – Ann provided a list of special events for the Board’s review and approval. After discussion and a motion duly made and seconded, the Board approved the list and selected subsidies. • Mentor game revival discussion - After discussion, the Board wishes to offer a special game each quarter to include a pizza party that will be geared to 0-199ers. The first special game will be offered in late January. • The landlord is having the walls at the Club repainted during the weekend of October 13. • After a motion was made and duly seconded, the Board approved cleaning the carpet (approximately $200) and chairs (about $170). The next meeting date will be Wednesday, January 9, 2013. Having no further business, Bill adjourned the meeting. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- July 11, 2012 - Final Copy Vice President Peggy Olds called the meeting to order on July 11th following the Wednesday afternoon game. Board members present were Peggy Olds, Ann Caparros, Rhonda Berberet, Carolyn Vanek, Barb Gossrow, and Betty Primm. Bill Wold joined shortly after the minutes were approved and chaired the remainder of the meeting. Also in attendance was Ron Sholes. Outgoing board members were thanked, and the new board members were welcomed. Updated by-laws and other materials were provided to the board for their information. Minutes: The minutes from the April 11, 2012 board meeting were reviewed. Upon motion duly made and seconded the minutes were approved as presented. Committee Reports: Membership (Vanek): no report Public Relations (Costello): no report Hospitality (Primm): no report Tournaments (Gossrow): no report. There was discussion about the duties of the Tournament chairperson. Ann will provide a Board Member Materials book for her, but mentioned informing the club about upcoming tournaments and the monthly results of Mini McKinney and Ace of Clubs standings, as well as posting tournament winners, etc. Treasurer Report: Ann will distribute the report next week. Old Business: • It was again noted that the club is in need of more Directors. Currently the club will pay for the ACBL Score course offered on-line by the ACBL. Ann suggested that the club purchase a set of manuals for use by members who want to become directors. Upon the motion duly made and seconded board unanimously approved the purchase of a set of manuals. New Business: • Discussion was held about raising the master point limits for Saturday morning game to include players with up to 750 master points. Upon a motion duly made and seconded, the board unanimously approved raising the upper limit of the Saturday morning game to 750 master points. • Discussion was held about the need for new bidding cards for the bidding boxes. The club needs 12 to 16 new sets. Upon the motion duly made and seconded, the board unanimously approved the purchase of new bidding card sets. • Ann informed the board that there are several very old bidding boxes that are no longer used and suggested that some club members might be interested in purchasing sets of four for $5. She volunteered to make the signs and put the boxes out for purchase. Upon the motion duly made and seconded, the board unanimously approved the sale of the old bidding box sets. • Ann reported that many of the Thursday afternoon group who are starting to play in the Monday 299er game want a mentor. The board wants to look at a mentor game or program again in the fall. • Barb suggested that the names of players who have a 70% or higher game should be submitted to the Bridge Bulletin mention in the magazine. This would be the responsibility of the Public Relations Committee. • Ann recommended that the board look into obtaining a 199er sectional tournament sanction for the Bridge Club of Springfield. This will be discussed at the next board meeting. • Ron informed the board of Unit and District news. There is a unit website that will be updated now that there is new webmaster. Financial statements, reimbursements and other information will be made available in the future. Ron also provided an update on the Youth Bridge Camp. Ann noted that the Bridge Club loaned tables and bidding boxes for use during the camp. Ongoing Maintenance items: • There is a need to replace/fix a couple of the bridge pads; Ann will contact vendor and get the new/fixed bridge pads. • Bill wants to meet individually with each committee chairperson to discuss their ideas and needs for their committee. He will begin with Tournaments (Barb). • Prior to adjourning the meeting, Bill reminded the board that the next board meeting would be Wednesday, October 10, 2012 following the afternoon game. After a motion duly made and seconded, meeting was adjourned. Respectfully submitted, Rhonda Berberet Secretary -------------------------------------------------------------------------- April 11, 2012 - Final Copy President Dariel Richardson called the meeting to order on April 11, 2012 following the Wednesday afternoon game. Board members present were Betty Primm, Bill Wold, Dariel Richardson, Ann Caparros, Stevie Holcomb, and Jane Byram. Also in attendance were John Parsons, Ron Sholes, and Rita Harmon. Minutes: The minutes from the January 11, 2012 board meeting were reviewed. Upon motion duly made and seconded, the minutes were approved. Committee reports Membership (Stevie Holcomb): no report Public Relations (Carol Costello): no report Hospitality: (Betty Primm) no report Tournaments (Sue Wilkening): no report Treasurer Report: Ann submitted the 2011 end of the year financial report as well as that for the first quarter of 2012. She explained the changes made to line items (for example changing "game treats" to one category instead of breaking down by game.) Old Business • Jane suggested that appreciation certificates be increased for board members whose job required extra time. It was decided that this was not a good idea. • Ann presented copies of revised by-laws and asked that board members put them in their binders. In addition to changes already approved by the board, Ann made changes to the introductory letter Bridge Center members receive. This involved removing references to the "travelers" and included proper etiquette for using the Bridge Pad. • The cell phone policy was revisited and Rita questioned if penalties had ever been given for cell phones going off. Ann responded that penalties had been assessed. It was suggested that, if the director failed to mention that cell phones should be turned off, any member should feel free to remind the group. New Business • The annual meeting and officer elections were discussed. According to bylaws, Dariel shall appoint a nominating committee by April 25, 2012. Said committee is to consist of five members, at least two from the board. The job of the nominating committee is to select candidates for the following offices: President, Vice-president, Secretary, Treasurer, Hospitality, Tournament, Public Relations, and Membership. This slate of officers should be presented to the President and Secretary by June 10, 2012. The slate is to be posted by June 11, 2012 with voting to take place the week of June 25th - June 30th. • Part of the money collected during the Club's charity games goes to the ACBL and part remains local. It was determined that the local charity money will go to the Youth Bridge Camp. John suggested that members might want to make additional donations and it was decided that there should be a collection spot made available for this. Bill will call Chris Shaw to see if he would be willing to provide a receptacle for the donations. • Rita brought up the fact that novice players quit coming on Monday nights because they were put into the open game. It should be emphasized that if there are at least 2 1/2 tables, there will be a novice section. • Discussion was also held about the length of Thursday night games. It was determined that the directors need to require "timely play" so that the games were finished at a reasonable time. • Ron stated that there had been no district board meeting since last July. The next one will be at the Champaign tournament in May. John thanked the Unit for supporting local clubs. Prior to adjourning the meeting, Dariel reminded the board that the Annual Meeting would be on June 25, 2012 and that the next board meeting would be with the new board on Wednesday July 11, 2012 following the afternoon game. Respectfully submitted, Jane Byram Secretary -------------------------------------------------------------------------- January 11, 2012 - Final Copy President Dariel Richardson called the meeting to order on October 13th following the Wednesday afternoon game. Board members present were Dariel Richardson, Betty Primm, Sue Wilkening, Carol Costello, Bill Wold, Stevie Holcomb, Ann Caparros, and Jane Byram. Also in attendance were John Parsons, Mary Anne Parsons, and Ron Sholes. Minutes: The minutes from the October 12, 2011 board meeting were reviewed. Upon motion duly made and seconded, the minutes were approved as presented. Committee reports - Membership (Stevie Holcomb): Our club has signed up sixteen (16) new Easy Bridge players as ACBL members. The Club received an upgraded club championship award because of its recruiting new members and used it for the New year's Eve game. - Public Relations (Carol Costello): no report - Hospitality (Betty Primm): no report - Tournaments (Sue Wilkening): Sue will update the current standings for the Mini-McKinney and the Ace of Clubs Treasurer's Report: The board received a letter from Bob Leistner informing the club that an audit had been performed and everything was accurate. A financial statement will be completed and put in mailboxes next week. It was also noted that Easy Bridge is now paying for itself. Old Business - Directors: It was once again noted that the club is in need of more directors. - Web Master: Larry Christison is the new web master. Upon review of board members, the minutes will put on line. - Carpet Cleaning: The carpets were cleaned in November at a cost of $150.00. - Easy Bridge Update: The first day of Easy Bridge 2 had 14 tables. - Discipline Policy Revision: Mary Anne Parsons submitted the revision for Disciplinary Procedures. After some discussion, minor changes were suggested and the following new section will be added to the policy: Players who believe a violation of the club's Disciplinary Policy has occurred should call the director in charge at the time of the incident. If the director advises the player that an incident report will not be filed by said director and the player still believes the incident should be called to the attention of the Board of Directors, that player may file a written report. This report should be filed with the Board President, the Board Secretary, and the director in charge within forty-eight (48) hours of the incident. New Business - Replacement for Tournament Chair will be discussed at the next meeting. - The vacuum cleaner is not working properly. It was repaired 7 months ago and Stevie Holcomb will check to see if it is worth fixing. - Ann presented a new list for appreciation certificates. The Board was in agreement with the list. - Discussion was held about the high backed green chairs that are no longer used at the regular bridge tables. As they are taking up a lot of space in the back room, it was decided that four of the sixteen chairs would be kept and the rest would be sold at $10.00 a piece. - The July 4th game will remain a "Free Play" game until otherwise determined. - The money collected from the "Charity Games" (held in the spring) will go to Youth Bridge. Ron Sholes proposed that money be earmarked for relatives of bridge club members to attend the youth bridge camp. He will check if this is possible and once the Board has more information, it will consider the proposal at its next meeting. - Dariel Richardson stated that an individual had requested him to bring up the possibility of using the parking spaces in front of the former Arizona Tile building as a possibility for the Bridge Club to rent giving our current limited parking (especially during the day.) Ron Sholes requested information regarding our current lease arrangements which Jane Byram provided him after the meeting. The board noted that anyone willing to gather information about lease space, parking options, etc, is welcome to bring that information to the board. - Ron Sholes spoke about the need to encourage "C" players to participate in the Grand Nationals. It was suggested that Ron contacted Georgia Heth with the suggestion that she reach out to the club managers for ideas and that she make efforts to provide publicity for the event. Grand National Teams will be held in April. Prior to adjourning the meeting, Bill reminded the board that the next meeting date would be Wednesday April 11, 2012 following the afternoon game. Respectfully submitted, Jane Byram Secretary