BRIDGE CLUB OF SPRINGFIELD
BOARD MINUTES
Sunday December 19, 2004
A regular meeting of the board was called to order by President Janice Franz at 4:12 pm
on Sunday, Dec. 19, 2004. Board members present: Janice, Ann, Betty, Layton, Sue, Chuck,
Sherry. There were also several club members in attendance.
1) Approved minutes of regular meeting Sept. 26 and special meeting Sept. 8
2) Treasurer's report: some questions concerning the new 2-year sub-lease
agreements with John and Dick. Betty moved, Ann 2nd , to approve and ratify said
lease. Motion passed and treasurer's report subsequently approved.
3) Membership: Peggy asked Janice to report that she has formed a Membership
Committee who are calling people who have been absent and inviting them to
return. Seems to be working.
4) Publicity: Layton reported that news articles are soon forthcoming about Ed and
Edna Skoog (new life masters), Darryl Richardson (new life master), and Barry
Badgett (now a bronze life master)
5) Tournaments: Chuck reported that the Feb. tournament ordinarily held in Decatur
won't take place and that the Sectional in October did well for the unit.
6) Hospitality: no report
New Business
1) 1st Quarter Schedule: the following were approved:
a. International Fund Game-Sat. afternoon, Jan. 29, with Ann as director and
Dick doing hand records. The club will subsidize the $6.35 cost for
members.
b. ACBL Senior Game-Monday afternoon, Feb. 28, Ann will do hand
records and Sue will find a director, club will subsidize the extra $4 per
table.
c. Junior Fund Games: during the month of February, one each on Monday
night, Wednesday night, Thursday night, and Saturday morning, no
subsidy.
d. ACBL-wide Charity Game: Tues. night, March 15, regularly a 99er game,
but will also hold open game if at least 5 tables sign up, no subsidy, Janice
and Ann will direct and do hand records.
e. STAC week: Jan. 31- Feb. 6, to also include a Pro/Am on Feb. 2 to be
organized by Sue, and a Swiss Teams on Feb. 5. Sue will find a director or, if she cannot,
Ann will direct.
2)Discussion of the Mentor program was deferred because Peggy was not
here.
3)A $100 contribution with restrictions from the Park District for an electric timer along
with an offer by Ron Sholes to help provide additional funds for an electronic timer
was declined 5-1.
4)Chuck spoke on behalf of Liz Zalar, who could not be present, concerning her chemical
reaction to the glue used to install the new carpet. This is not a particulate allergy and
filters do not help. The fire marshall has said we may not set up a table in the entry way,
but Chuck wishes to investigate the possibility further. Also, we will check with the
installers on the type of glue used and when we may expect it to be completely dissipated,
but no official action was taken.
5) New Easybridge proposal: this would be on Sat. afternoons beginning Feb. 12
or 19. There is a possibility of grant money from ACBL to help with the cost.
Without the grant, the cost would be about $1130 for Easybridge 1, and the board would review
funding at a later date for Easybridge 2 and 3. Gary said that, because Easybridge has been
so beneficial to the club, he will give up his director fees (one Monday/month) if we do this.
Chuck asked that the proposal be amended to ensure that the Master Point limit not be raised
past 100 points without board approval. The proposal was approved as amended.
6)Approved a $50 Christmas bonus for the housekeeper.
7)Approved giving our landlord $150 to help defray costs of the new door.
8)Approved 3 free plays for those who help by being present to provide partners,
4 free plays for Peggy for calling for partners, and 2 free plays for Jim Bruner
who does our laundry.
Old Business
1) By-laws revision committee: Chuck reported that the committee is working on
it and they would provide their recommendations before the next board meeting intime to act on
them at the next board meeting.
2) Director meetings: Mary Anne said not much is happening
3) Audit Report: Mary Anne praised the club for having materials in such good
order and so easily accessible. There were three recommendations- and she
stressed that they are only recommendations):
a. prior to the beginning of the fiscal year, approve an annual budget with
subsequent monthly reports providing comparison between budgeted and actual
expenses.(discussion on a budget was tabled due to the late hour)
b. select a second party to complete monthly bank reconciliations (Layton volunteered)
c. equire that all checks contain two signatures.(this was approved)
Next meeting date: March 13, 2005
Meeting adjourned.
Respectfully submitted,
Sherry Wold, Secretary
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Bridge Club of Springfield
Board Meeting Minutes
June 13, 2004
A regular meeting of the board of the Bridge Club of Springfield was called to order by
President Janice Franz. Board members Ann Caparros, Sue Budz-Richardson, Peggy Olds,
Betty Primm, Layton Lamb, Chuck Zalar, and Sherry Wold were present, as were guests
Dick Schnepp, John Olds, Ron Sholes, and, later, John and MaryAnn Parsons.
The board approved both the minutes of the Dec. 13, 2003, meeting as well as the minutes
of the regular meeting on March 14, 2004. The treasurer's report (which is attached) was
also adopted.
Hospitality Chair Betty Primm reported that we now own the handy little popcorn holder.
Publicity Chair Layton Lamb had nothing to report. Ron Sholes mentioned that several
members had moved up in point count and that their picture placement needed to be
updated. All but one of those had already been changed.
Tournament Chair Chuck Zalar reported that the Sectional Tournament will be held Oct. 8-10,
and that Friday night's session would be located in the education building behind Walmart,
while Sat. and Sun. sessions would again be at the IDOT building. We are already tied in
with IDOT for next year, although there may be a scheduling conflict with the Robinson
Sectional. Chuck also reported that Mike Tomlianovich is now the Unit president, Chuck
in the v-pres., Leah is the area rep and she will appoint her alternate.
Janice welcomed new Membership Chair Peggy Olds. Peggy expressed her excitement and
commitment to performing her various duties and tasks.
President Janice Franz reported that we have signed up 25 new members, for which we get
to hold 2 upgraded club championships and a $50 gift certificate from the ACBL supply
store. This money is spent on supplies for the club.
Board Actions The Board discussed some of the survey results which resulted in various
board actions described below:
By-Law Revisions A committee of Chuck Zalar, Sherry Wold, Ron Sholes, and (hopefully)
Gary Schecter was formed to consider changes to the by-laws regarding eligibility to
vote and make recommendations to the board at its September meeting. Ron Sholes
expressed a desire to have standing rules developed as part of the By-law revision
process that would apply to all games at the Bridge Center, including the Abe Lincoln
Club games, as well as additional revisions focusing on the nominating and voting process,
term limits, spending limits and other matters. Ann encouraged the Committee to focus on
the survey concerns regarding voting eligibility. The Board agreed with
Betty's statements that how John and Dick run the Abe Lincoln Club games is their
business and not a matter for the Bridge Club Board to review or decide. The Board agreed
with Chuck's statements that John and Dick have always been responsive and supportive of
Club concerns, activities and programs.
Game Director Meetings Janice reported that she had talked with John Parsons regarding
his suggestions for quarterly director meetings and he preferred that Janice request
Gary Schecter to head this effort up and Janice agreed to do so.
Stratifying and Seeding Games The Board discussed proper stratification and seeding of
the Club games and noted that concerns members may have about the Abe Lincoln Club games
should be discussed with John and Dick. Bridge Club directors would continue to be
encouraged to balance the field.
3rd quarter Games and Subsidies The Board agreed to subsidize the following games in
the third quarter: the International Fund Game on July 9; Interclub Championship games
on July 12 and Sept. 14; three NAP qualifying games on July 19, August 11, and the
smaller of the Abe Lincoln games on Aug 06 and Aug. 29 as the Unit will also subsidize
one of the Abe Lincoln Club games. The Board approved a Pro/Am game on Sept. 29 to be
chaired by Sue and a co-chair to be named later as well as a Swiss Team event on Sept. 1
which Peggy said she would organize. The Board agreed to hold both a limited and Open
Instant Matchpoint Game, noting that sign ups would be required since there is only room
for 20 tables – 13 for regular Thurs.game and 7 for an open game.
St. Louis Bus Trip The Board agreed to subsidize a bus trip to the St. Louis Regional.
Cleaning matters Following Betty’s suggestion, the Board authorized an extra day of
cleaning per quarter ($40 payment) to cover cleaning for items currently not included
in our weekly cleaning service, e.g., the refrigerator, inside of the cabinets, etc.
Certificate of Deposit The Board authorized Ann to purchase a new Certificate of Deposit
(by rolling over the current CD) as described in the Treasurer’s report
Landord/Lease Matters The Board requested, and Sue agreed, that she negotiate a 2 year
extension to our current lease (which expires June 30, 2005) and to ask for a chair rail
to be installed, another handicapped parking spot, and the window with the broken seal
in the side room replaced. Sue will report possible terms and the results of her discussions
at the next Board meeting.
New agenda items Janice asked other Board members if anyone had come to them with any
additional agenda items; none had. She reported that Gary Schecter had requested she
bring forward an additional agenda item. Gary's request was for the Board to consider
changing the starting times for the Monday and Wednesday games from 7 pm to 6:30 pm.
Following discussion, the Board approved, on a trial basis, an earlier start time of
6:30 for the Monday and Wednesday games during the months of July and August. Janice
requested the Board consider an additional agenda item - an audit of the Club’s financial
records. The Board agreed this should be done and MaryAnne Parsons volunteered to do this.
Senior Olympic Game Rental Fee The Board agreed to a rental fee of $75 and $.80 per table
fee for the Senior Olympics game on Sept. 15.
Other Matters Janice reported that the much ballyhooed dealing machine is a no-go as she
has been advised by the ACBL that is not compatible with electrical currents in the U.S.
Janice thanked all who had attended and also expressed her thanks to George Veenstra for
his past board service, Larry Richardson for his generous donation of hospitality supplies,
and Ann for her work in compiling the survey results.
The Board agreed to convene in mid August to discuss the workability of the earlier start
times. The next regularly scheduled meeting of the board will be Sept. 26. Following motions,
the meeting was adjourned.
_____________________________
Sherry Wold
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Bridge Club of Springfield
Board Meeting Minutes
March 14, 2004
A Board Meeting of the Bridge Club of Springfield was held on March 14, 2004 following
the Sunday afternoon game. George Veenstra chaired the meeting, Ann Caparros recorded
the minutes. Board members Janice Franz, Chuck Zalar, Sue Budz Richardson, Layton Lamb
and Betty Primm were present and acting throughout. Sherry Wold was not present.
Minutes Upon motion duly made and seconded, the September 28, 2003 Board minutes were
approved. It was agreed that the Board would review the minutes of the December 14, 2003
at its next meeting.
Treasurer's Report Ann distributed the attached Report marked as Exhibit 1. Following
review and discussion and upon motion duly made and seconded, the Board approved the
Treasurer's Report. Also upon motion duly made and seconded, the Board approved: the
purchase of a Certificate of Deposit from the Bank of Springfield upon the terms set forth
in the attached Exhibit 1; the Club's sending charitable contributions to the local charity
that corresponds to the National charity designated by the ACBL; the payment of $25 per
month to Frank Tirsch as reimbursement for web-site costs; and the payment of $10 per month
to the Cleaning Service for washing the windows and door monthly.
Publicity Report Layton Lamb advised there were no new items to report.
Hospitality Report Betty asked if there were comments, suggestions, etc. There were none.
Betty noted that two individuals had agreed to maintain an 'in memoriam' and 'moved away'
board. Janice agreed to provide the pictures, frames to them and Ann agreed to prepare the
bulletin board which will be located in the side room.
Membership Report Janice updated the Board on new player participation in the ACBL and the
results to date of the March incentive program for regular players to bring in new players
where each would get a free play. The Board discussed the merits of extending the program
throughout the year and having the program twice a year.
Tournament Report Chuck distributed the attached Report marked as Exhibit 2 and discussed
the Unit finances and upcoming Board officer appointments. He noted the Friday portion of
the October Sectional will be at the IEA building and that the Grand National Teams will
have a Sunday side game at the U of I Home Extension Building. He noted that the NAOP
Qualifying event fees were reduced to $4 from $7 and that the Unit would continue to sponsor
one per club.
President's Report George updated the Board on his appointments to the Nominating Committee
for the upcoming Annual Membership Meeting: George Veenstra. Ann Caparros, Mary Ellen
Creighton, Frank Tirsch and one more individual yet to be contacted. The Nominating
Committee will be place by March 18. The Board agreed that ballots and surveys would be
available through the week of May 17 - May 23. Responsibilities and timelines are outlined
in the attached Exhibit 3.
George reported that a member had requested the Bridge Center be used on a September
afternoon for a Senior Olympics bridge event. The Board agreed to review a request when
more details were available.
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Bridge Club of Springfield
Board Meeting Minutes
March 14, 2004
George thanked all Board members for their service and noted that he would not be standing
for re-election.
Old Business Janice advised that she is researching the Auto Dealer dealing machine and has
gotten input from the ACBL and others. She will continue to receive input and when
appropriate, review the matter again with the Board.
New Business The Board agreed to hold a Swiss Team stratified event on Wednesday June 30,
subsidize two North American Pair Qualifying events in June (Monday evening and Wednesday
evening) and subsidize the World Wide Bridge Contest on June 5th. The Board discussed in
general terms the value of subsidizing special games like these such that it will consider
at its next Board meeting subsidizing additional NAOP games in July and August.
Sue Budz Richardson advised that the Board may wish to consider providing a meat dish for
future Life Master Parties. Following discussion, it was the sense of the Board that Life
Master Pot Lucks had food a plenty! and that there was no need for the Board to purchase
additional meat dishes. Ann agreed to work with individuals who prefer to go in with others
to purchase a larger dish and that this arrangement would resolve concerns regarding a meat
dish.
Sue B. also reported there was an opportunity to receive $100 of paper products from a
company as a donation and the Board thanked Sue B. for her efforts on this and Sue agreed to
secure the donation in connection with our upcoming Swiss Team or other event.
Next Board Meeting Date The Board set June 13, 2004 following the Sunday afternoon game as
the next Board meeting date.
Adjournment There being no further business before the Board, the meeting was adjourned.
_________________________________
Ann Caparros, Acting Secretary
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